Everyone conducting any research project that may impact directly or indirectly on people, animals or the environment needs to seek ethics clearance before any research is conducted.
The following which make up a complete application package for research should be submitted to ORD for ethics clearance and then forwarded to the relevant government Ministry for research permit application:
- Detailed proposal
- Duly completed and signed government research permit application form (for research done outside UB)
- Data collection tools (interview guide, focus group guide, questionnaires in Setswana and English)
- Adult consent form in English, Setswana (or any local language of study population, for participants aged 18 and above)
- Assent form in English, Setswana (or any local language of study population, for research involving minors)
- Parent permission form in English, Setswana (or any local language of study population, for research involving minors)
- Authorization letters from sites where study will be conducted (headmen, hospital, area chief etc)
- Detailed study budget
- Grant approval letter
- CVs and signature sheet of key researchers
- Letter of support from academic supervisor or HOD (for students)
- Affiliation letter/MoU
- Approval letter from other research ethics committees (for multisite studies)
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Any other supporting materials i.e. recruitment scripts, brochures, flyers etc. (if Applicable)
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Research Ethics Training certification (Introduction to Research Ethics module: https://elearning.trree.org/)
You are required to submit your application through Research Management System for review. (Here is the RMS link https://converis.ub.bw/converis/portal/overview?lang=en_GB). In addition, a Step-by-Step guide is attached in this email. Any difficulties, please contact Mr Kavuna at researchsystem@ub.ac.bw or 3552016, and Mr. Mantswe : 3554070.
The turnaround time is 4 to 6 weeks.
Kindly go through the requirement and submit the necessary documents as a package. Failure to provide the necessary documents risks delaying approval to proceed with the research.
All undergraduate applications should be submitted through the ORD ethics module on Moodle. Don't hesitate to contact undergraduate.ethics@ub.ac.bw for any issue related to undergraduate applications.
Forms and Templates: https://ehealth.ub.bw/redcap/surveys/?s=R73KYAJKKW
Applications for exemptions, protocol amendment, continuing review, protocol violations/deviations, severe adverse events reporting and close-out should be submitted electronically by emailing research.ethics@ub.ac.bw.
For general Ethics enquiries and support contact research.ethics@ub.ac.bw