EMPLOYMENT OPPORTUNITY
We are looking for an experienced and diligent Personal Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to a senior member of Faculty. S/he will work in a fast-paced, competitive and nurtuting environment on a one-to-one basis on a variety of tasks related to his cliniical and academic appointments.
Key Performance Areas
- Monitoring emails and acting on responses according to a pre-defined algorithm agreed with the Line Manager
- Preparing briefs, research documents and other communications on behalf of the Line Manager
- Acting as the point of contact between the Principal Investigator and internal/external clients.
- Conducting or preparing any research reports that the Line manager may require.
- Managing diary and schedule meetings and appointments.
- Organizing local and international meetings/events, including travel, visa compliance, booking accommodation and flights to a high standard and with minimum supervision
- Taking accurate and comprehensive notes and minutes during meetings.
- Coordinating events and speaking engagements, local and international.
- Producing memos, reports, presentations, and briefs.
- Various ad hoc requests.
Qualifications and experience
- Degree in Business Administration or any related field.
- At least a minimum of 4 years relevant post qualification experience working as a Personal Executive Assistant.
- Experience of organizing events attended by international colleagues.
- Experience of playing a lead role in the completion of timesheets and similar key documents.
- A working understanding of Good Clinical Practice.
- Previous work experience in research environment.
Competencies
- Knowledge of office management systems and procedures.
- MS Office and English proficiency.
- Outstanding organizational and time management skills.
- Up to date with latest office gadgets and applications.
- Ability to multitask and prioritize daily workload, including last minute requests and tasks..
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
How to Apply: Candidates who meet the requirements for the above-mentioned positions should apply and attach comprehensive up to date curriculum vitae, certified copies of certificates, Omang and at least two (2) work related references from current or previous employers, at least one (1) reference should be current. Applications that do not meet the required provisions will not be considered. Applications should be emailed to manewel@ub.ac.bw
Note: Applicants are informed that shortlisted candidates will be invited for interviews through either email, personal calls, or both.
Closing date: 24th December 2021