DIVISION OF OPERATIONS
DEPARTMENT OF FACILITIES MANAGEMENT
Vacancy No: IRC 3527
The University of Botswana (UB), a premier state-owned tertiary institution dedicated to shaping the future through excellence, research, innovation and meaningful societal impact, invites applications from accomplished and suitably qualified professionals for the position of Manager: Transport and Logistics in the Department of Facilities Management.
JOB PURPOSE
The Manager: Transport and Logistics is responsible for overseeing the University's transportation and logistics operations. The position holder works closely with the Head of Operations and Services and other stakeholders to ensure the smooth and efficient movement of goods, materials and people. The successful candidate will optimize transportation processes, maintain the University’s fleet and coordinate logistics activities to support the institution’s overall objectives. This includes, but not limited to, driver management, compliance with road traffic and transport regulations, ensuring there is reliable, cost-effective and safe transport and logistics support for operations across the University’s campuses.
KEY RESPONSIBILITIES
The successful candidate will be expected to: i. Develop and manage a comprehensive fleet management system, including vehicle allocation, maintenance scheduling, and replacement planning; ii. Oversee the maintenance and roadworthy status of all University vehicles, coordinating with approved workshops and service providers; iii. Manage transport scheduling and pool vehicle booking systems to optimise utilization; iv. Ensure compliance with road traffic legislation, vehicle licensing, insurance and roadworthiness certification requirements; v. Manage the University's driver establishment, including driver competency assessment, licensing compliance, and performance management; vi. Coordinate logistics support for University events, construction projects, and multi-campus operations; vii. Implement and operate fleet management software and digital tracking systems; viii. Monitor fuel consumption and manage the fuel card system, ensuring accurate reporting; ix. Develop and manage the transport and logistics budget, controlling expenditure within approved limits; x. Manage and monitor outsourced transport contractors where applicable; xi. Compile and submit monthly KPI and fleet performance reports; xii. Develop and implement transport and logistics plans in line with the departmental strategy; xiv. Manage the unit’s operational performance against established goals and objectives identifying areas for improvement and recommending corrective action as needed; xv. Develop and enforce safety protocols and procedures to minimize accidents, injuries, and damage to goods and equipment; xvi. Conduct regular audits and inspections to ensure adherence to safety standards; xvii. Provide excellent customer service ensuring client and stakeholder satisfaction; xviii. Establish and maintain partnerships with relevant internal and external stakeholders to enable effective delivery of the departmental mandate, as necessary; xix. Resolve customer enquiries and issues in a timely and efficient manner; xx. Participate in recruitment and ensure retention and development of a diverse team; xxi. Support unit level professional development activities, including mentoring, training, and opportunities for advancement; xxii. Conduct regular performance evaluations and provide constructive feedback to support continuous improvement to employees under supervision; xxiii. Assist with the development and management of the departmental budget; xxiv. Develop and manage transport and logistics risk register with clear mitigation strategies; xxv. Undertake any other duties as directed by the supervisor in line with the role.
QUALIFICATIONS REQUIREMENTS
Applicants should have: i. A minimum of a Bachelor's degree in, Logistics Management, Supply Chain Management, Business Administration, Transport Management or a related field; ii. A professional qualification or certification in fleet management, transport, or logistics from a recognised institution will be an added advantage.
EXPERIENCE REQUIREMENTS
i. A minimum of six (6) years' work experience, three (3) of which should have been at senior officer level, i.e. in transport management, fleet management or logistics operations; ii. Experience in managing a significant vehicle fleet in a large organisation is preferred; iii. Demonstrated experience with fleet management software, vehicle tracking systems and transport reporting; iv. Knowledge of road traffic legislation, transport regulations, and vehicle compliance requirements in Botswana; v. Experience in driver management, including competency assessment. Higher Education experience is preferred.
Other Requirements: i. Strong knowledge of transportation regulations, fleet management, and logistics best practices; ii. Excellent organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously; iii. Proficient in using transportation management systems (TMS), GPS tracking and other relevant software applications; iv. Strong leadership and team management abilities, with excellent communication and interpersonal skills; v. Analytical mindset with the ability to gather and interpret data to drive operational improvements; vi. Attention to detail and a focus on delivering high-quality service; vii. Financial management and budget control.
REMUNERATION
The University of Botswana offers a competitive salary and benefits package commensurate with qualifications and experience.
HOW TO APPLY
Qualifying applicants should address the stated requirements and provide any other information to assist the University determine their suitability for the position. They should quote the vacancy number of the post applied for, provide current curriculum vitae (CV) - including telephone and active email address, certified true copies of educational certificates, transcripts, three work-related references and certified copy of ID/Omang or passport.
The application material should be addressed to: The Manager: HR Business Partnering, University of Botswana, Private Bag 0022, Gaborone, Botswana, Telephone: (+267) 3552250/2167/2842. E-mail: UBHRrecruitment@ub.ac.bw
Hand-delivered applications should be submitted to the University of Botswana Gaborone campus, at the corner of Notwane and Mobuto road, administration building, Block 108 - Office No. 205 (second floor).
Applicants should inform their referees (x3) to: (i) quote the vacancy number; (ii) position applied for, and; (iii) submit the references directly to the address stated above before the stipulated closing date.
NB: Only shortlisted applicants will be contacted.
Closing date: 24 September 2026