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Incoming Exchange Students


 Incoming Student Processes

You can do a semester to a year- long study at the University of Botswana;
  • Students from bilateral partners will be admitted to study at UB on the basis that they qualify through their home institutions vetting processes.
  • Private students who wish to apply for study abroad at UB are also accepted on the basis that they meet the minimum entry requirement which is a minimum GPA of 2.7.
  • All students wishing to study abroad at UB should be proficient in the English language
Below is a list of materials to send with the applications;
  • Notarized passport copy
  • Two academic references from the students Professors
  • Current academic transcript (with a minimum GPA of 2.7)
Applications should be sent to marksvm@mopipi.ub.bw  and to be copied to the following email charity.mocheregwa@mopipi.ub.bw . OIEP will accept completed application forms submitted in PDF format.
UB academic year runs from August to May
Semester 1- Aug – Dec (Fall)
April 30th
Semester 2 -Jan – May (Spring)
Oct. 30th
How to Select Courses
For the first semester (August – December) of an academic year students are to select courses listed under semesters 1, 3, 5 and 7 in the academic calendar. For the second semester 2 (January – May) in the academic year students are to select courses listed under semesters 2, 4, 6 and 8 in the academic calendar. Enrolment in the chosen courses will depend on the availability of space and the approval of the Head of Department.  Course selection will be finalized upon arrival.
Visa Matters for Exchange Students
Citizens of most Commonwealth countries and a number of countries in Europe and North America do not need a visa to enter Botswana. Citizens of the above countries will be issued with a tourist visa of 90 days upon arrival in Botswana. However, students are advised to check with Botswana embassies in their countries if they need a visa to enter Botswana.
Application for a Waiver
Exchange students staying only one semester or up to 6 months will be issued a waiver. Application for a waiver will be processed only after admission and proof of registration at the University of Botswana.
Requirements for a waiver application:
  1. Copy of the admission letter
  2. Copy of sponsorship letter
  3. Pages of passport that contain passport numbers, date of birth, expiry date etc. (certified by the embassy or police officer)
  4. Letter from the International Education & Partnerships office
However, exchange students staying longer than 6 months will be issued a residence permit for the duration of their study.
Requirements for a residence permit application:
  1. Copy of admission Letter
  2. Copy of sponsorship letter
  3. Two passport photos
  4. Pages of a passport that contain passport number date of birth, expiry date of a passport. certified
  5. Copy of birth certificate -certified
  6. Payment of P1,500.00 charged for Immigration services
  7. Letter from International Education and Partnerships office
Arrival and Transportation
Students are advised to make their travel arrangements well in advance to avoid problems with connections and or long stopovers. The International Office picks up students from the airport or bus terminus provided the office has flight/bus schedules. Therefore, flight/bus information, i.e. airline, flight number, exact date and time of arrival in Gaborone, should be sent to the office 3 weeks before arrival. The service is available to all international students. For pickup services please email marksvm@mopipi.ub.bw.
NB: Kindly note that you will be responsible for organising your own transport at the port of entry should you not communicate your arrival date on time or fail to arrive on the stipulated time which is between 08:00hrs and 17:00hrs. Private taxis are available at the airport and they cost between $15 -$20 for the trip to the University.  The trip to the University from the airport takes about 20 minutes.
Places to stay for students who cannot avoid arriving outside the stipulated times;
Brackendene Lodge
Phone number: Tel: (+267) 3906651 OR 3906656
Estimated cost per night: $60 US Dollars
Distance from institution: 2.5 km
Stayeasy Inn Lodge
Phone number: +267-3953648
Distance from institution: 2km
Estimated cost per night: $60 US Dollars
Housing for Exchange students
Exchange students are guaranteed accommodation on campus and the International Office will assist students with room allocations. Exchange students will be housed in double occupancy rooms in the undergraduate student dormitories in the University campus. They may be housed with local or international students at the discretion of the Department of Student Welfare.
Undergraduate Housing
  • Undergraduate hostels have partitioned and non-partitioned double rooms, with shared ablutions (toilets and bath tub or showers).
  • Rooms have 2 single beds and 2 study desks each with a chair, wall-mounted study lamp, a dustbin and feather duster.
  • Each student is provided with 2 blankets, 2 sheets, 1 pillow, 1 bedcover and toilet paper supply every month. Used sheets can be taken to the laundry service and exchanged for clean ones every Thursday.
  • Undergraduate refectories are available close to all dorms. Cooking in the rooms is prohibited.
Meal System
Students have a choice of taking meals at any of the two cafeterias on campus (Moghul and Curry Pot Catering Services). Breakfast, lunch and dinner are served only during the semester.
NB: Students receiving a meal stipend from the University of Botswana as part of their exchange program should contact the International Office for further instructions.
There will be an orientation for all international students that will mainly cover social, cultural, travel, safety, etiquette and lifestyle issues. Other information shared will be procedures on immigration, academic registration, library, computers, university life, and the local public transport system. The orientation will include visits to places of interest such as shopping malls, and places of entertainment and recreation. Orientation normally concludes with a welcome dinner where students can network and meet new friends.
The International Office arranges for a paid weekend excursion within the first two weeks of student arrivals. This cultural tour is conducted within a 50km radius of Gaborone over a two day period with a sleepover at a village. The tours normally conclude with a game drive at Mokolodi Game Reserve. The trip exposes students to Setswana culture and tradition, folklores, songs, dance, traditional food and drinks, and a bit of the wildlife.
Students are therefore encouraged to sign up… Fee - $150.00 US dollars.
The International Office also has social activities during the course of the semester. Please contact the office for the Calendar of Events.
For more information contact;
Ms Buzwani Charity Mocheregwa
Study Abroad Coordinator
Telephone: (+267) 355 4516
Office: block 139/124
Email: charity.mocheregwa@mopipi.ub.bw
Ms Violetta Ditshotlo
Incoming Coordinator
Telephone: (+267) 355 4996
Email: marksvm@mopipi.ub.bw
Contact Details :
Student Centre Building, Block 139, Office 127